Email Tools and Tips – FAQ's

1. How can I check if a Gmail address is available?

To determine whether a Gmail address is available, visit Google's Sign-Up Page. Enter your desired email ID into the username field—if taken, Google will instantly suggest alternatives.

2. How to verify an email?

Use tools like Valid Email Address Checker to verify emails without sending one. It checks format, domain MX records, and mailbox existence by pinging the server.

3. How can I check if an email is spam?

Use tools like Email Spam Checker to scan your message for spam words, formatting issues, or blacklist risk to improve inbox placement.

4. How do I create a signature for my email?

Use an Email Signature Generator. Customize it with your name, job title, logo, phone number, and social links. Copy the HTML and paste it into your email settings.

5. What is a good subject line for an email?

A good subject line is short, clear, and relevant. Examples include:

1. “Your Monthly Report is Ready”
2. “Chetan, Don’t Miss This Update”
3. “Last Chance! Sale Ends Tonight”

Avoid ALL CAPS and spammy words like “Free”; keep it under 50 characters.

6. What subject lines are best for open rates?

Subject lines with personalization, urgency, or curiosity perform well:

1. “Hey [FirstName], Need Help?”
2. “Only 12 Hours Left to Save 25%”
3. “This One Mistake Could Cost You…”

Use A/B testing to see what works best.

7. What is CC in email?

CC stands for "carbon copy." It lets you send an email to additional recipients. Everyone in the email can see who has been CC'd.

8. What is email analytics?

Email analytics are metrics that measure performance—like open rates, click-through rates, bounce rates, conversions, and unsubscribes—to optimize your email campaigns.

9. What is an email scheduler?

An email scheduler lets you write an email now and send it later. It’s built into most email clients and CRM tools to help with timing and planning.

10. What is a good email response rate?

For cold outreach, 5-10% is decent. For newsletters or warm audiences, 15-25% is solid. High-performing campaigns can exceed 30%.

11. How to calculate email response rate?

Use the formula:
Response Rate = (Replies ÷ Emails Sent) × 100
Example: 25 replies from 200 emails = (25/200) × 100 = 12.5%

12. What is email revenue?

Email revenue is the total money generated through email marketing. It's tracked through clicks, conversions, and linked sales activity.

13. How much revenue should come from email?

In e-commerce, email usually drives 15–30% of total revenue. With automation and a good list, top brands can generate over 40% from emails.

14. How to format an email professionally?

Start with a greeting, use clear structure (paragraphs or bullets), a formal tone, proper closing, and proofread. Avoid slang, all caps, or excessive punctuation.

15. What's the difference between CC and BCC in email?

CC shows recipients to everyone, while BCC hides them for privacy—useful for sending to multiple people without revealing their addresses.

16. How do I write a cold email that gets replies?

Personalize the message, make it brief, focus on value, and have a concise call-to-action. A catchy subject line helps.

17. What is email deliverability?

Email deliverability is delivering email to recipients' inboxes instead of spam folders. Factors include sender reputation, content, and technical setup.

18. What is email formatting and why is it important?

Proper formatting helps ensure your message is readable and presents your company professionally to your audience. Use the Email Formatter to quickly clean up and format your message properly.

19. How do I make my emails mobile-friendly?

To make your email mobile-friendly, keep paragraphs short, ensure your email is responsive, and test your emails on mobile devices before sending. You can also use mobile-friendly templates or builders.

20. Why are my emails not showing up in the recipient's inbox?

Your email could be flagged as spam because of your poor sender reputation, no authentication in place, or spammy content. It is recommended to use a spam checker to check for issues.

21. How do I recover deleted emails in Gmail or Outlook?

First, check the Trash or Deleted Items folders. Emails will stay in there for 30 days before being permanently deleted and can be recovered.

22. How do I track if someone opened my email?

You can use email tracking tools or CRM systems that track open-rate. Programs like Mail track (Gmail) add notifications that can alert in real-time when an email is opened.

23. What is the best length for a cold email?

100–150 words is the best length. The shorter, more relevant, and direct email the better the conversion. Make sure the main message and the CTA are easy to find.

24. How do I write a follow-up email that will get replies?

Be courteous (please and thank you), refer to your previous email, restate your request or offer and be specific, be brief, and follow up a maximum of 2-3 times.

25. Should I use emojis in my email subject lines?

Yes, but I would use some discretion. Emojis, when relevant, could help increase open rates. Overusing them could help your email look unprofessional, but it could also trigger spam filters.

26. How can I increase my email open rates?

Personalized subject lines, sending at the right times, not using spam triggers, keeping a clean email list. Also, A/B testing helps as well.

27. What is the difference between a personal and business email address?

A personal email address uses a free domain such as @gmail.com while a business email address uses a custom domain like @yourcompany.com, as a mark of professionalism.

28. How many emails can I send per day from Gmail?

With a regular Gmail account, you can send a maximum of 500 emails per day. With Google Workspace you can send a maximum of 2000 emails per day depending on your workload.

29. How do I reduce my email bounce rate?

Regularly clean your email list to keep it current, verify email addresses prior to sending campaigns, avoid spammy content, and authenticate your domain by implementing SPF and DKIM.

30. Can I use images in my email signature?

Yes, you can use images in a standard email signature, but it is best to host the image online and keep the file size small. In addition, use alt text and test your images on mobile devices to be sure they are visible.