Free Advanced Email Signature Generator

How to Install Your Signature

Instructions for Gmail

1. Go to Settings (gear icon) > "See all settings".

2. Scroll down to the "Signature" section.

3. Click "+ Create new", give it a name, and paste your copied signature into the box.

4. Set your "Signature defaults" below for new emails and replies.

5. Scroll to the bottom and click "Save Changes".

Instructions for Outlook (Web)

1. Go to Settings (gear icon) > "View all Outlook settings".

2. Go to "Mail" > "Compose and reply".

3. Click "+ New signature", give it a name, and paste your copied signature into the editor.

4. Under "Select default signatures," choose your new signature.

5. Click "Save".

Instructions for Apple Mail

1. Open Mail. Go to Mail > Preferences from the menu bar.

2. Click the "Signatures" tab.

3. Select the email account, click the "+" button to create a new signature.

4. Uncheck the "Always match my default message font" option.

5. Paste your copied signature into the signature box.

Unlock Your Professional Potential with a Free Email Signature

In an increasingly digital world that is connected, every email you send is a representation of you and your work identity. Emails are micro-interactions around which our reputation is formed. An email signature that is free of clutter and professional looking, is no longer just a nice addition to an email. It's a vital part of building trust, increasing brand awareness and effectively providing required contact information. It's an asset! This is why we created the best free email signature generator, to help you create a professional email signature within a few clicks without technology experience.

Why a Professional Email Signature is a Strategic Game-Changer

Consider your email signature like your digital business card, which is automatically tacked on every communication you send, working 24/7 for you. But its capabilities are beyond just a contact block. With every email you send, you are reinforcing your brand, your position, your value proposition, establishing yourself as the one that is different from the typical visual clutter of a standard inbox. In a sea of never-ending email threads, a compelling signature will immediately establish two things: who you are and why you are relevant—and make it effortless for your recipients to connect with you on different platforms, and create opportunities to use your signature as a powerful direct response promotional vehicle for your most recent products, content, or initiatives.

Let's break down the core benefits:

• Builds Legitimacy and Trust: A sophisticated and cohesive signature reflects professionalism and attention to detail. It proves you are a serious business professional and builds an initial trusting relationship with the people you meet, new clients, or colleagues.
• Drives Brand Consistency: Consistent email signatures are a critical branding asset for organizations – and consistent signatures for everyone within an organization ensures that every employee communication reinforces the visuals, logos, and messages from the company. For personal brands, it solidifies your personal brand.
• Increases Engagement and Traffic: By including clickable links to your website, portfolio, or important social media profiles (such as LinkedIn), you are creating frictionless ways for recipients to learn about you or your company. This is simple and incredibly effective to drive traffic to your important digital assets passively.
• Acts as a Passive Marketing Channel: This is where your signature turns from a static block of text into a dynamic marketing medium--the call-to-action therein. Promote a webinar, link to the most recent case study, announce a sale, or boast about your new blog post all in the real estate of an email you had to send anyway.

The Anatomy of a Perfect Email Signature Template

Our free email signature generator was built on our expertise in design, professionalism and creativity. The best signatures balance delivering information while leaving space for the graphic appeal of the signature. Below are what we believe are the essential elements of a world-class signature:

• Your Full Name: this is your signature's essential element - make sure that it is visible and professional.
• Title and Company: this gives immediate context and tells people who you are and where you fall in the professional spectrum, offering insight to your role and authority.
• Essential Contact Information: at a minimum, you should provide your primary number and a hyperlink to your company website or personal portfolio. You should not pepper the signature area with numbers unless absolutely necessary.
• Logo or Professional Headshot: this is the visual hook that elevates the content of your signature from text - a company logo is great for reinforcing your brand presence - a profile image is a strong personal touch, especially if it is professional - it makes your online engagement feel more human and helps your recipients put a face to the name - which improves brand and name recall significantly.
• Strategic Social Media Links: Avoid linking to all of the social platforms that you have. Choose the link to the profile that is most important to your professional goals. For most, a link to a current and robust LinkedIn profile is essential. Creatives might want to add a portfolio site (e.g., Behance) and consultants might add Twitter. Our tool gives you the ability to use clean, professional icons with no clutter of another URL.
• A Powerful Call-to-Action (CTA): This is your chance to direct the next step from the recipient. As the generator also includes an optional banner feature which is good for this, and an effective CTA could be:
  • "Schedule a 15-Minute Demo"
  • "Read Our Latest Industry Report"
  • "Download My Free eBook"
  • "Follow Us on LinkedIn for Daily Tips"

How to Create Your Free Signature for Gmail, Outlook, and More

Don’t even fuss with HTML combined with fiddly settings in your email program. Our tool is made to be simple. You don't need to know how to code to make a great, functional, mobile-friendly HTML email signature. Follow these easy steps:

1. Select a Professional Template: We have a selection of layouts developed by professionals for you to select from. Browse the selections and select a template that is more true to your personal style, and also what industry you are representing—whether that is a minimalist, corporate signature, or a more creative, bold signature.
2. Fill in Your Information: Complete all of your personal details, contact information, and social media links in the clearly marked fields as shown. You can watch your signature automatically be developed before you eyes as you type—don't forget to check for typos!
3. Make Changes to Match Your Brand: This is where you make the signature your own. Change the fonts, change the colors to match your brand colors, change the orientation, and upload your photo or company logo. Our controls are intuitive, give you freedom to create what you envision!
4. Live Preview and Refine: The live preview is your sandbox, where you can see exactly what your signature will look like before you hit the checkout button. We also recommend checking the appearance in desktop and mobile views to make sure it is responsive.
5. Copy and Install: Again, when you are super happy and ready to use your signature, simply click the "Copy Signature Code" button. We then provide very easy to follow, simple, step by step instructions on how to paste your new signature into Gmail, Outlook, Apple Mail, or any email client with modern HTML signature support. It really is quick and painless.

Stop sending emails that end with a blank, unmemorable sign-off. Stop emailing. That'll probably clarify things for you. Seriously though, stop sending emails with an empty, forgettable sign-off. Every email is a chance that can't be wasted. Start using our free, advanced email signature generator today to create a safe, professional, memorable digital identity. You, and your brand, will thank us!